Rayelle McLaughlin
Senior Administrative Manager
Executive Assistant | C-Suite’s Secret Weapon
Why Partner With Me?
Clear the Noise
I filter communications, manage complex calendars, and prioritize what matters so you never miss a critical meeting or message.
Anticipate Needs
I stay ahead of shifting priorities, prepare materials before you ask, and line up solutions so decisions are effortless and timely.
Simplify the Complicated
From multi-leg travel to investor events, I take care of every detail so plans run smoothly without adding stress to your day.
Saving Time
By streamlining workflows, automating reports, and organizing projects, I give back hours each week for you to focus on strategy instead of admin tasks.
Handle the Unexpected
Last-minute changes, urgent requests, or sensitive matters—I resolve them quickly and discreetly so you can move forward without disruption.
Make Work Seamless
I connect teams, coordinate logistics, and keep operations running quietly in the background so your focus stays on leading, not managing details.
Crisis Management
Resolve urgent issues and last-minute changes quickly, keeping executives and teams on track without disruption.
Stakeholder Confidence
Strengthen relationships with board members, investors, and partners through reliable communication and flawless event execution.
Financial Stewardship
Identify cost savings and manage budgets with precision, delivering measurable impact while maintaining service quality.
Time Optimization
Recover 10+ hours weekly for executives through intelligent scheduling, AI automation, and proactive problem-solving.
Data-Backed Decisions
Turn complex data into clear, actionable insights that help leadership make faster, more informed choices.
Brand & Communication Excellence
Elevate executive messaging and presentations with professional polish that resonates with audiences and strengthens credibility.
Scalable Systems
Design processes and tools that adapt seamlessly as organizations grow, reducing friction during transitions and expansion.
Professional Summary
I help executives and teams work smarter by removing the noise, solving problems quickly, and keeping everything running smoothly behind the scenes. From managing complex schedules and global travel to streamlining workflows with AI tools, I free up time and headspace so leaders can focus on what matters most. Trusted for discretion, adaptability, and clear communication, I’m dedicated to making work easier, more efficient, and less stressful for everyone I support.
Executive Operations & Leadership
Executive & Leadership Support
-
- Partnered with CEOs, Presidents, and VPs to anticipate priorities and streamline daily operations, increasing executive focus by 25% on strategic initiatives.
- Collaborated with senior leadership teams to align schedules, projects, and communications, improving cross-team efficiency by 30%.
- Prepared board decks, governance documents, and minutes that accelerated decision-making and reduced turnaround by 20%.
- Coordinated investor meetings and briefings with up to 50 stakeholders, strengthening confidence and securing continued partnerships.
- Designed executive briefings and strategy decks that cut preparation time by 15% for leadership teams.
- Safeguarded sensitive matters through strict confidentiality, protecting company reputation and compliance with policy.
Calendar, Scheduling & Communication
-
- Managed complex, multi-time zone calendars, eliminating scheduling conflicts and reducing missed meetings to near zero.
- Prioritized inboxes and correspondence, enabling executives to respond 40% faster to high-impact items.
- Drafted and edited executive communications that maintained consistency across a global audience of 500+ employees and stakeholders.
- Created agendas, briefings, and follow-ups that increased meeting productivity by 35%.
- Filtered communications to cut noise, saving executives 5+ hours weekly.
- Maintained compliance and legal documentation, avoiding costly regulatory risks.
Travel Logistics
-
- Planned international and domestic travel for up to 30 trips annually, ensuring seamless execution with zero missed connections.
- Coordinated multi-leg and private aviation logistics for executives, cutting travel-related stress by streamlining preferences.
- Secured visas and compliance paperwork, avoiding delays that could have cost $10K+ per incident.
- Negotiated with vendors, saving an average of 15% per trip.
- Developed contingency plans for last-minute changes, ensuring executives remained on schedule 100% of the time.
Events
-
- Organized corporate retreats and board offsites for groups of 20–200 attendees, all executed without logistical errors.
- Executed investor events that directly contributed to new funding rounds and improved stakeholder relations.
- Planned team-building activities, resulting in 20% higher employee satisfaction scores.
- Directed large-scale logistics for conferences with 200+ attendees, ensuring smooth execution from start to finish.
- Budgeted events up to $100K, consistently delivering within 5% of allocated funds.
- Coordinated end-to-end event planning, achieving 95%+ positive participant feedback
Business Operations & Process Management
Workflow, Systems & Process Improvement
- Streamlined workflows, reducing admin bottlenecks by 25%.
- Automated processes with AI tools, saving 10+ hours weekly per executive.
- Documented SOPs that cut onboarding time for new hires by 40%.
- Implemented project management systems (Asana, Trello), boosting accountability across 5+ departments.
- Managed CRM and lead pipelines that supported 20% higher conversion rates.
- Adapted operations during high-growth phases, enabling teams to scale from 50 to 150 employees smoothly.
Finance, Budget & Reporting
- Oversaw $1M+ in annual expense reports and budgets, ensuring accuracy and compliance 100% of the time.
- Prepared executive and board reports that improved transparency, resulting in faster approvals on budget allocations.
- Monitored departmental budgets, identifying 10% cost savings annually.
- Supported external audits with zero findings.
- Negotiated vendor contracts that cut costs by 15% while maintaining service quality.
Accounting & Bookkeeping
- Processed AP/AR transactions with 100% accuracy, maintaining strong vendor and client relationships.
- Reconciled payroll, credit card, and bank accounts monthly, eliminating financial discrepancies.
- Managed invoicing and collections, reducing overdue receivables by 20% in six months.
- Prepared journal entries and maintained the general ledger, enabling timely month-end close.
- Supported tax filings, reducing external accounting costs by 10%.
- Completed month-end close processes consistently within deadlines.
Office Management
- Oversaw office operations for teams of 50–150 employees, ensuring uninterrupted daily function.
- Managed vendor and facilities contracts, cutting overhead costs by 12%.
- Coordinated hybrid and remote logistics, maintaining full productivity across distributed teams.
- Supervised IT setup and troubleshooting, reducing downtime by 30%.
- Controlled document systems and shipping services with zero missed deadlines.
- Ensured compliance with safety protocols, achieving 100% audit readiness.
Workflow, Systems & Process Improvement
- Streamlined workflows, reducing admin bottlenecks by 25%.
- Automated processes with AI tools, saving 10+ hours weekly per executive.
- Documented SOPs that cut onboarding time for new hires by 40%.
- Implemented project management systems (Asana, Trello), boosting accountability across 5+ departments.
- Managed CRM and lead pipelines that supported 20% higher conversion rates.
- Adapted operations during high-growth phases, enabling teams to scale from 50 to 150 employees smoothly.
Finance, Budget & Reporting
- Oversaw $1M+ in annual expense reports and budgets, ensuring accuracy and compliance 100% of the time.
- Prepared executive and board reports that improved transparency, resulting in faster approvals on budget allocations.
- Monitored departmental budgets, identifying 10% cost savings annually.
- Supported external audits with zero findings.
- Negotiated vendor contracts that cut costs by 15% while maintaining service quality.
Accounting & Bookkeeping
- Processed AP/AR transactions with 100% accuracy, maintaining strong vendor and client relationships.
- Reconciled payroll, credit card, and bank accounts monthly, eliminating financial discrepancies.
- Managed invoicing and collections, reducing overdue receivables by 20% in six months.
- Prepared journal entries and maintained the general ledger, enabling timely month-end close.
- Supported tax filings, reducing external accounting costs by 10%.
- Completed month-end close processes consistently within deadlines.
Office Management
- Oversaw office operations for teams of 50–150 employees, ensuring uninterrupted daily function.
- Managed vendor and facilities contracts, cutting overhead costs by 12%.
- Coordinated hybrid and remote logistics, maintaining full productivity across distributed teams.
- Supervised IT setup and troubleshooting, reducing downtime by 30%.
- Controlled document systems and shipping services with zero missed deadlines.
- Ensured compliance with safety protocols, achieving 100% audit readiness.
Teams, Mentorship and Human Resources
Team Leadership & Mentorship
- Led admin teams of up to 5 staff, improving overall team efficiency by 30%.
- Coached executive assistants, raising productivity and professional growth scores in performance reviews.
- Developed onboarding playbooks and online solutions that reduced new-hire ramp-up from 6 weeks to 4 weeks.
- Facilitated cross-department collaboration, cutting project delays by 20%.
- Built a positive team culture, achieving 90%+ retention rates in administrative staff.
Human Resources & Support
- Coordinated onboarding for 20+ new hires annually, ensuring day-one readiness.
- Scheduled 100+ interviews per year, improving candidate satisfaction scores.
- Managed performance review cycles, increasing completion rates to 95% on-time.
- Handled sensitive employee issues with discretion, avoiding escalation and maintaining team trust.
- Documented policies that supported compliance during audits with zero violations.
- Promoted culture initiatives that raised employee engagement scores by 15%.
Team Leadership & Mentorship
- Led admin teams of up to 5 staff, improving overall team efficiency by 30%.
- Coached executive assistants, raising productivity and professional growth scores in performance reviews.
- Developed onboarding playbooks and online solutions that reduced new-hire ramp-up from 6 weeks to 4 weeks.
- Facilitated cross-department collaboration, cutting project delays by 20%.
- Built a positive team culture, achieving 90%+ retention rates in administrative staff.
Human Resources & Support
- Coordinated onboarding for 20+ new hires annually, ensuring day-one readiness.
- Scheduled 100+ interviews per year, improving candidate satisfaction scores.
- Managed performance review cycles, increasing completion rates to 95% on-time.
- Handled sensitive employee issues with discretion, avoiding escalation and maintaining team trust.
- Documented policies that supported compliance during audits with zero violations.
- Promoted culture initiatives that raised employee engagement scores by 15%.
Technical & Digital Skills
Technical Tools & Platforms
- Leveraged Microsoft Office and Google Workspace to deliver 200+ polished reports, decks, and analyses annually.
- Implemented financial tools (Concur, Coupa, QuickBooks, Ramp) to cut reimbursement cycles from 2 weeks to 5 days.
- Maintained CRM (Salesforce, HubSpot) to track thousands of client touchpoints, improving sales follow-up.
- Utilized HR systems (Workday, BambooHR, ADP) to manage employee records with 100% accuracy.
- Integrated AI assistants that saved ~8 hours per week in administrative tasks.
Data Analysis & Reporting
- Built advanced Excel dashboards with pivot tables and charts, providing leadership with clear insights that shortened decision-making cycles by 20%.
- Automated recurring reports with VBA macros, saving the team 10+ hours of manual data entry each month.
- Developed Access databases to organize and track thousands of records, improving accuracy and reducing duplicate data by 30%.
- Wrote SQL queries to extract and analyze operational data, delivering faster reporting with improved reliability.
- Integrated Excel and Access workflows, enabling smooth cross-platform data management that supported finance and HR reporting needs.
- Visualized trends and KPIs in executive-ready formats, increasing data adoption by senior leadership.
Web Development & Digital Presence
- Built and maintained responsive websites using HTML, CSS, and JavaScript, ensuring smooth performance across desktop and mobile devices.
- Designed layouts and interfaces aligned with brand identity, improving usability and professional presentation.
- Updated content regularly (events, announcements, media), keeping stakeholders informed and engaged.
- Optimized websites for faster load times and better SEO rankings, increasing visibility in search results.
- Integrated multimedia elements (video, graphics, presentations), creating dynamic and engaging pages for visitors.
- Monitored site performance and resolved technical issues quickly, maintaining 99% uptime and consistent user experience.
Communications, Media & Brand
Social Media
- Created LinkedIn, Twitter/X, and Instagram content that increased engagement by 30% in three months.
- Scheduled posts with Buffer/Hootsuite, maintaining a consistent online presence 5 days a week.
- Engaged with stakeholders, generating 200+ interactions monthly.
- Promoted events that drew 100–200+ attendees, amplifying visibility.
- Reviewed analytics reports, improving reach by 20% quarter over quarter.
Creative
- Designed branded graphics in Photoshop, Illustrator, and Canva that elevated event and social campaign aesthetics.
- Edited video content (Premiere Pro, Final Cut, CapCut) that boosted engagement by 25%.
- Produced highlight reels and recap videos for events with 200+ attendees, extending reach online.
- Enhanced executive presentations with visuals that improved audience retention of key points by 30%.
- Coordinated photography and videography, delivering professional media used in marketing and press coverage.
- Developed motion graphics that increased social shares by 15%.
Professional Experience
Maviro
A specialty industrial services company that provides cleaning, maintenance, and turnaround services for heavy industry facilities across North America. Their work includes catalyst services, chemical cleaning, high-pressure water cleaning, vacuum services, tank cleaning, laser services, pigging and decoking. They also support project management, pre-commissioning, and safety oversight for industries such as petrochemical, oil and gas, and power plants.
MAVIRO
Senior Administrative Manager
Executive Assistant
This role serves as a strategic partner to executive leadership, driving organizational efficiency and aligning priorities at the highest level. Responsibilities include overseeing critical operations, managing complex schedules, and safeguarding communications that influence executive decision making. Board level materials are prepared and delivered, systems are streamlined across departments, and trusted relationships with internal and external stakeholders are maintained. The position elevates leadership capacity to focus on vision and growth while ensuring the operational details that move the organization forward are executed seamlessly.
Rocky Mountain Industrial Services (RMIS)
A specialty corporate division that was acquired by Maviro in 2017. It provided chemical cleaning and industrial support for heavy industry. Services included engineering, consulting, procedural preparation, analytical work, waste treatment, high pressure water cleaning, tank cleaning, hydro excavation, and project management. RMIS served industries such as petrochemical, power generation, mining, and pharmaceutical, with a focus on safety, environmental compliance, and tailored cleaning solutions.
Rocky Mountain Industrial Services, LLC
Executive Assistant to the CEO
The position functioned as a trusted extension of executive leadership. Responsibilities included managing high level schedules and priorities, coordinating critical meetings across time zones, and safeguarding sensitive communications that shaped strategic decisions. Executive level reports, presentations, and board materials were developed to support leadership in driving growth and operational excellence. The role also required acting as a primary liaison with senior stakeholders, ensuring seamless communication between leadership, staff, and external partners. By anticipating needs and overseeing the flow of information, this position elevated the CEO’s capacity to focus on vision, strategy, and long term initiatives.
Twilight Productions
Established as an independent startup production company in 1999 and capitalized through early-stage public investment on NASDAQ at the micro-cap level. This structure provided institutional credibility while creating a pathway for investors to participate in the company’s growth from its earliest stages. The company develops and produces film, television, and music video projects, with expertise spanning original storytelling, high-quality production design, and innovative visual content that connects with audiences across platforms.
Twlight Productions
Executive Assistant to the President
Business and Executive Support – Partnered with the President to manage board communications, financial planning, and strategic initiatives for an independent production company. Coordinated high-level schedules, prepared executive reports, and developed presentation materials that supported decision-making and investor relations. Acted as a trusted liaison with stakeholders, ensuring smooth communication and alignment on company objectives.
Production Operations –Directed all logistics during active productions across film, television, and music videos. Oversaw crew scheduling, actor coordination, location management, and resource allocation to keep projects on time and within scope. Maintained on-set organization, resolved issues in real time, and ensured seamless execution of creative vision through strong operational management.
Community Experience
Pilot Prodigies
An educational program designed to introduce middle and high school students to aviation and STEM through hands-on experiences with drones, including drone safety, flying skills, and drone soccer. The program also provides mentorship about careers in aviation and technology, with the broader goal of bringing engaging, real-world aviation education into schools. Based in Denver, Colorado, Pilot Prodigies blends practical drone training with career exploration to inspire the next generation of pilots and innovators.
Pilot Prodigies
Board Member
As a board member for Pilot Prodigies, I help guide the organization’s vision and strategy to expand access to aviation and STEM education. I review programs and initiatives, provide input on long-term planning, and support decisions that strengthen the organization’s mission. I also contribute my perspective in aviation and outreach to help shape workshops, mentorship opportunities, and partnerships. In this role, I focus on ensuring that Pilot Prodigies continues to inspire students through hands-on drone education and prepares them to explore future careers in aviation and technology.
Education
Bachelor’s Degree in Business Administration
Pikes Peak State College – Colorado Springs, CO
Certifications & Licenses
Notary Public
State of Colorado
Part 107 Professional Drone License
Federal Aviation Administration
Rayelle McLaughlin
Senior Administrative Manager
Executive Assistant | C-Suite’s Secret Weapon
rayellemclaughlin@gmail.com
Why Partner With Me?
Clear the Noise
I filter communications, manage complex calendars, and prioritize what matters so you never miss a critical meeting or message.
Anticipate Needs
I stay ahead of shifting priorities, prepare materials before you ask, and line up solutions so decisions are effortless and timely.
Simplify the Complicated
From multi-leg travel to investor events, I take care of every detail so plans run smoothly without adding stress to your day.
Saving Time
By streamlining workflows, automating reports, and organizing projects, I give back hours each week for you to focus on strategy instead of admin tasks.
Handle the Unexpected
Last-minute changes, urgent requests, or sensitive matters—I resolve them quickly and discreetly so you can move forward without disruption.
Make Work Seamless
I connect teams, coordinate logistics, and keep operations running quietly in the background so your focus stays on leading, not managing details.
Crisis Management
Resolve urgent issues and last-minute changes quickly, keeping executives and teams on track without disruption.
Stakeholder Confidence
Strengthen relationships with board members, investors, and partners through reliable communication and flawless event execution.
Financial Stewardship
Identify cost savings and manage budgets with precision, delivering measurable impact while maintaining service quality.
Time Optimization
Recover 10+ hours weekly for executives through intelligent scheduling, AI automation, and proactive problem-solving.
Data-Backed Decisions
Turn complex data into clear, actionable insights that help leadership make faster, more informed choices.
Brand & Communication Excellence
Elevate executive messaging and presentations with professional polish that resonates with audiences and strengthens credibility.
Scalable Systems
Design processes and tools that adapt seamlessly as organizations grow, reducing friction during transitions and expansion.
Professional Summary
I help executives and teams work smarter by removing the noise, solving problems quickly, and keeping everything running smoothly behind the scenes. From managing complex schedules and global travel to streamlining workflows with AI tools, I free up time and headspace so leaders can focus on what matters most. Trusted for discretion, adaptability, and clear communication, I’m dedicated to making work easier, more efficient, and less stressful for everyone I support.
Executive Operations & Leadership
Executive & Leadership Support
-
- Partnered with CEOs, Presidents, and VPs to anticipate priorities and streamline daily operations, increasing executive focus by 25% on strategic initiatives.
- Collaborated with senior leadership teams to align schedules, projects, and communications, improving cross-team efficiency by 30%.
- Prepared board decks, governance documents, and minutes that accelerated decision-making and reduced turnaround by 20%.
- Coordinated investor meetings and briefings with up to 50 stakeholders, strengthening confidence and securing continued partnerships.
- Designed executive briefings and strategy decks that cut preparation time by 15% for leadership teams.
- Safeguarded sensitive matters through strict confidentiality, protecting company reputation and compliance with policy.
Calendar, Scheduling & Communication
-
- Managed complex, multi-time zone calendars, eliminating scheduling conflicts and reducing missed meetings to near zero.
- Prioritized inboxes and correspondence, enabling executives to respond 40% faster to high-impact items.
- Drafted and edited executive communications that maintained consistency across a global audience of 500+ employees and stakeholders.
- Created agendas, briefings, and follow-ups that increased meeting productivity by 35%.
- Filtered communications to cut noise, saving executives 5+ hours weekly.
- Maintained compliance and legal documentation, avoiding costly regulatory risks.
Travel Logistics
-
- Planned international and domestic travel for up to 30 trips annually, ensuring seamless execution with zero missed connections.
- Coordinated multi-leg and private aviation logistics for executives, cutting travel-related stress by streamlining preferences.
- Secured visas and compliance paperwork, avoiding delays that could have cost $10K+ per incident.
- Negotiated with vendors, saving an average of 15% per trip.
- Developed contingency plans for last-minute changes, ensuring executives remained on schedule 100% of the time.
Events
-
- Organized corporate retreats and board offsites for groups of 20–200 attendees, all executed without logistical errors.
- Executed investor events that directly contributed to new funding rounds and improved stakeholder relations.
- Planned team-building activities, resulting in 20% higher employee satisfaction scores.
- Directed large-scale logistics for conferences with 200+ attendees, ensuring smooth execution from start to finish.
- Budgeted events up to $100K, consistently delivering within 5% of allocated funds.
- Coordinated end-to-end event planning, achieving 95%+ positive participant feedback
Business Operations & Process Management
Workflow, Systems & Process Improvement
- Streamlined workflows, reducing admin bottlenecks by 25%.
- Automated processes with AI tools, saving 10+ hours weekly per executive.
- Documented SOPs that cut onboarding time for new hires by 40%.
- Implemented project management systems (Asana, Trello), boosting accountability across 5+ departments.
- Managed CRM and lead pipelines that supported 20% higher conversion rates.
- Adapted operations during high-growth phases, enabling teams to scale from 50 to 150 employees smoothly.
Finance, Budget & Reporting
- Oversaw $1M+ in annual expense reports and budgets, ensuring accuracy and compliance 100% of the time.
- Prepared executive and board reports that improved transparency, resulting in faster approvals on budget allocations.
- Monitored departmental budgets, identifying 10% cost savings annually.
- Supported external audits with zero findings.
- Negotiated vendor contracts that cut costs by 15% while maintaining service quality.
Accounting & Bookkeeping
- Processed AP/AR transactions with 100% accuracy, maintaining strong vendor and client relationships.
- Reconciled payroll, credit card, and bank accounts monthly, eliminating financial discrepancies.
- Managed invoicing and collections, reducing overdue receivables by 20% in six months.
- Prepared journal entries and maintained the general ledger, enabling timely month-end close.
- Supported tax filings, reducing external accounting costs by 10%.
- Completed month-end close processes consistently within deadlines.
Office Management
- Oversaw office operations for teams of 50–150 employees, ensuring uninterrupted daily function.
- Managed vendor and facilities contracts, cutting overhead costs by 12%.
- Coordinated hybrid and remote logistics, maintaining full productivity across distributed teams.
- Supervised IT setup and troubleshooting, reducing downtime by 30%.
- Controlled document systems and shipping services with zero missed deadlines.
- Ensured compliance with safety protocols, achieving 100% audit readiness.
Teams, Mentorship and Human Resources
Team Leadership & Mentorship
- Led admin teams of up to 5 staff, improving overall team efficiency by 30%.
- Coached executive assistants, raising productivity and professional growth scores in performance reviews.
- Developed onboarding playbooks and online solutions that reduced new-hire ramp-up from 6 weeks to 4 weeks.
- Facilitated cross-department collaboration, cutting project delays by 20%.
- Built a positive team culture, achieving 90%+ retention rates in administrative staff.
Human Resources & Support
- Coordinated onboarding for 20+ new hires annually, ensuring day-one readiness.
- Scheduled 100+ interviews per year, improving candidate satisfaction scores.
- Managed performance review cycles, increasing completion rates to 95% on-time.
- Handled sensitive employee issues with discretion, avoiding escalation and maintaining team trust.
- Documented policies that supported compliance during audits with zero violations.
- Promoted culture initiatives that raised employee engagement scores by 15%.
Technical & Digital Skills
Technical Tools & Platforms
- Leveraged Microsoft Office and Google Workspace to deliver 200+ polished reports, decks, and analyses annually.
- Implemented financial tools (Concur, Coupa, QuickBooks, Ramp) to cut reimbursement cycles from 2 weeks to 5 days.
- Maintained CRM (Salesforce, HubSpot) to track thousands of client touchpoints, improving sales follow-up.
- Utilized HR systems (Workday, BambooHR, ADP) to manage employee records with 100% accuracy.
- Integrated AI assistants that saved ~8 hours per week in administrative tasks.
Data Analysis & Reporting
- Built advanced Excel dashboards with pivot tables and charts, providing leadership with clear insights that shortened decision-making cycles by 20%.
- Automated recurring reports with VBA macros, saving the team 10+ hours of manual data entry each month.
- Developed Access databases to organize and track thousands of records, improving accuracy and reducing duplicate data by 30%.
- Wrote SQL queries to extract and analyze operational data, delivering faster reporting with improved reliability.
- Integrated Excel and Access workflows, enabling smooth cross-platform data management that supported finance and HR reporting needs.
- Visualized trends and KPIs in executive-ready formats, increasing data adoption by senior leadership.
Web Development & Digital Presence
- Built and maintained responsive websites using HTML, CSS, and JavaScript, ensuring smooth performance across desktop and mobile devices.
- Designed layouts and interfaces aligned with brand identity, improving usability and professional presentation.
- Updated content regularly (events, announcements, media), keeping stakeholders informed and engaged.
- Optimized websites for faster load times and better SEO rankings, increasing visibility in search results.
- Integrated multimedia elements (video, graphics, presentations), creating dynamic and engaging pages for visitors.
- Monitored site performance and resolved technical issues quickly, maintaining 99% uptime and consistent user experience.
Communications, Media & Brand
Social Media
- Created LinkedIn, Twitter/X, and Instagram content that increased engagement by 30% in three months.
- Scheduled posts with Buffer/Hootsuite, maintaining a consistent online presence 5 days a week.
- Engaged with stakeholders, generating 200+ interactions monthly.
- Promoted events that drew 100–200+ attendees, amplifying visibility.
- Reviewed analytics reports, improving reach by 20% quarter over quarter.
Creative
- Designed branded graphics in Photoshop, Illustrator, and Canva that elevated event and social campaign aesthetics.
- Edited video content (Premiere Pro, Final Cut, CapCut) that boosted engagement by 25%.
- Produced highlight reels and recap videos for events with 200+ attendees, extending reach online.
- Enhanced executive presentations with visuals that improved audience retention of key points by 30%.
- Coordinated photography and videography, delivering professional media used in marketing and press coverage.
- Developed motion graphics that increased social shares by 15%.
Professional Experience
MAVIRO
Maviro
A specialty industrial services company that provides cleaning, maintenance, and turnaround services for heavy industry facilities across North America. Their work includes catalyst services, chemical cleaning, high-pressure water cleaning, vacuum services, tank cleaning, laser services, pigging and decoking. They also support project management, pre-commissioning, and safety oversight for industries such as petrochemical, oil and gas, and power plants.
Senior Administrative Manager
Executive Assistant
This role serves as a strategic partner to executive leadership, driving organizational efficiency and aligning priorities at the highest level. Responsibilities include overseeing critical operations, managing complex schedules, and safeguarding communications that influence executive decision making. Board level materials are prepared and delivered, systems are streamlined across departments, and trusted relationships with internal and external stakeholders are maintained. The position elevates leadership capacity to focus on vision and growth while ensuring the operational details that move the organization forward are executed seamlessly.
Rocky Mountain Industrial Services, LLC
Rocky Mountain Industrial Services (RMIS)
A specialty corporate division that was acquired by Maviro in 2017. It provided chemical cleaning and industrial support for heavy industry. Services included engineering, consulting, procedural preparation, analytical work, waste treatment, high pressure water cleaning, tank cleaning, hydro excavation, and project management. RMIS served industries such as petrochemical, power generation, mining, and pharmaceutical, with a focus on safety, environmental compliance, and tailored cleaning solutions.
Executive Assistant to the CEO
The position functioned as a trusted extension of executive leadership. Responsibilities included managing high level schedules and priorities, coordinating critical meetings across time zones, and safeguarding sensitive communications that shaped strategic decisions. Executive level reports, presentations, and board materials were developed to support leadership in driving growth and operational excellence. The role also required acting as a primary liaison with senior stakeholders, ensuring seamless communication between leadership, staff, and external partners. By anticipating needs and overseeing the flow of information, this position elevated the CEO’s capacity to focus on vision, strategy, and long term initiatives.
Twlight Productions
Twilight Productions
Established as an independent startup production company in 1999 and capitalized through early-stage public investment on NASDAQ at the micro-cap level. This structure provided institutional credibility while creating a pathway for investors to participate in the company’s growth from its earliest stages. The company develops and produces film, television, and music video projects, with expertise spanning original storytelling, high-quality production design, and innovative visual content that connects with audiences across platforms.
Executive Assistant to the President
Business and Executive Support – Partnered with the President to manage board communications, financial planning, and strategic initiatives for an independent production company. Coordinated high-level schedules, prepared executive reports, and developed presentation materials that supported decision-making and investor relations. Acted as a trusted liaison with stakeholders, ensuring smooth communication and alignment on company objectives.
Production Operations –Directed all logistics during active productions across film, television, and music videos. Oversaw crew scheduling, actor coordination, location management, and resource allocation to keep projects on time and within scope. Maintained on-set organization, resolved issues in real time, and ensured seamless execution of creative vision through strong operational management.
Community Experience
Pilot Prodigies
Pilot Prodigies is an educational program designed to introduce middle and high school students to aviation and STEM through hands-on experiences with drones, including drone safety, flying skills, and drone soccer. The program also provides mentorship about careers in aviation and technology, with the broader goal of bringing engaging, real-world aviation education into schools. Based in Denver, Colorado, Pilot Prodigies blends practical drone training with career exploration to inspire the next generation of pilots and innovators.
Board Member – As a board member for Pilot Prodigies, I help guide the organization’s vision and strategy to expand access to aviation and STEM education. I review programs and initiatives, provide input on long-term planning, and support decisions that strengthen the organization’s mission. I also contribute my perspective in aviation and outreach to help shape workshops, mentorship opportunities, and partnerships. In this role, I focus on ensuring that Pilot Prodigies continues to inspire students through hands-on drone education and prepares them to explore future careers in aviation and technology.
Education
Bachelor’s Degree in Business Administration
Pikes Peak State College
Colorado Springs, CO
Certifications & Licenses
Notary Public
State of Colorado
Part 107 Professional Drone License
Federal Aviation Administration